Hi,

I've a folder containing PDF files which only allows the
users to view it (Used adobe security settings to prevent
changes and printing). Is there a way I can prevent the
users from emailing these files from the folder as
attachments ? Any advise would be most appreciated. Thanks.

Hi, well, yes it is possible but it is not something that is easily
achieved. You would need to implement the technology called Windows rights
management...

http://www.microsoft.com/windowsserver2003/technologies/rightsmgmt/default.mspx

Mike

"Ricky" wrote in message
news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
> Hi,
>
> I've a folder containing PDF files which only allows the
> users to view it (Used adobe security settings to prevent
> changes and printing). Is there a way I can prevent the
> users from emailing these files from the folder as
> attachments ? Any advise would be most appreciated. Thanks.
>
>

Hi,

I'm still on Windows 2000. Any solutions for this
platform ? Just need to prevent to users from attaching
any files from the mentioned folder to be sent as email.
Adobe acrobat security would only allow me to protect the
files from being modified, cut or print but users can
still email it as attachment files ! Any advise on this ?

>-----Original Message-----
>Hi, well, yes it is possible but it is not something that
is easily
>achieved. You would need to implement the technology
called Windows rights
>management...
>
>http://www.microsoft.com/windowsserver2003/technologies/ri
ghtsmgmt/default.mspx
>
>Mike
>
>"Ricky" wrote in
message
>news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
>> Hi,
>>
>> I've a folder containing PDF files which only allows the
>> users to view it (Used adobe security settings to
prevent
>> changes and printing). Is there a way I can prevent the
>> users from emailing these files from the folder as
>> attachments ? Any advise would be most appreciated.
Thanks.
>>
>>
>
>
>.
>

No. As soon as user can open (read) the document he can attach it to e-mail
or save it locally to his hard drive, or ...

Mike

"Ricky" wrote in message
news:1c22101c451e2$177f8b70$a001280a@phx.gbl...
> Hi,
>
> I'm still on Windows 2000. Any solutions for this
> platform ? Just need to prevent to users from attaching
> any files from the mentioned folder to be sent as email.
> Adobe acrobat security would only allow me to protect the
> files from being modified, cut or print but users can
> still email it as attachment files ! Any advise on this ?
>
>>-----Original Message-----
>>Hi, well, yes it is possible but it is not something that
> is easily
>>achieved. You would need to implement the technology
> called Windows rights
>>management...
>>
>>http://www.microsoft.com/windowsserver2003/technologies/ri
> ghtsmgmt/default.mspx
>>
>>Mike
>>
>>"Ricky" wrote in
> message
>>news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
>>> Hi,
>>>
>>> I've a folder containing PDF files which only allows the
>>> users to view it (Used adobe security settings to
> prevent
>>> changes and printing). Is there a way I can prevent the
>>> users from emailing these files from the folder as
>>> attachments ? Any advise would be most appreciated.
> Thanks.
>>>
>>>
>>
>>
>>.
>>

If users don't send a lot of PDF files in your company, you could block PDF files in your email filter, this will not allow the user to send your files.

Or you could simply deny all users write, modify rights to that folder, equip them all with acrobate reader, so that they can't save it to their desktop. Hopefully that will slow them in their tracks. Or better yet, give everyone strictly read only rights, and hide the folder from everyone, then just create a shortcut directly to the file and place it on their desktops or by other means. That will make sure they don't even know where it is.

"Ricky" wrote:

> Hi,
>
> I'm still on Windows 2000. Any solutions for this
> platform ? Just need to prevent to users from attaching
> any files from the mentioned folder to be sent as email.
> Adobe acrobat security would only allow me to protect the
> files from being modified, cut or print but users can
> still email it as attachment files ! Any advise on this ?
>
> >-----Original Message-----
> >Hi, well, yes it is possible but it is not something that
> is easily
> >achieved. You would need to implement the technology
> called Windows rights
> >management...
> >
> >http://www.microsoft.com/windowsserver2003/technologies/ri
> ghtsmgmt/default.mspx
> >
> >Mike
> >
> >"Ricky" wrote in
> message
> >news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
> >> Hi,
> >>
> >> I've a folder containing PDF files which only allows the
> >> users to view it (Used adobe security settings to
> prevent
> >> changes and printing). Is there a way I can prevent the
> >> users from emailing these files from the folder as
> >> attachments ? Any advise would be most appreciated.
> Thanks.
> >>
> >>
> >
> >
> >.
> >
>

Security through obscurity is not a very good security. Yes, you can block
PDF files on your SMTP... but then users will e.g. use hotmail account to
upload and send out PDF files.

Mike

"Chris Manning" wrote in message
news:204FDC83-8279-4BA8-98AC-37CECE927BC9@microsoft.com...
> If users don't send a lot of PDF files in your company, you could block
> PDF files in your email filter, this will not allow the user to send your
> files.
>
> Or you could simply deny all users write, modify rights to that folder,
> equip them all with acrobate reader, so that they can't save it to their
> desktop. Hopefully that will slow them in their tracks. Or better yet,
> give everyone strictly read only rights, and hide the folder from
> everyone, then just create a shortcut directly to the file and place it on
> their desktops or by other means. That will make sure they don't even know
> where it is.
>
> "Ricky" wrote:
>
>> Hi,
>>
>> I'm still on Windows 2000. Any solutions for this
>> platform ? Just need to prevent to users from attaching
>> any files from the mentioned folder to be sent as email.
>> Adobe acrobat security would only allow me to protect the
>> files from being modified, cut or print but users can
>> still email it as attachment files ! Any advise on this ?
>>
>> >-----Original Message-----
>> >Hi, well, yes it is possible but it is not something that
>> is easily
>> >achieved. You would need to implement the technology
>> called Windows rights
>> >management...
>> >
>> >http://www.microsoft.com/windowsserver2003/technologies/ri
>> ghtsmgmt/default.mspx
>> >
>> >Mike
>> >
>> >"Ricky" wrote in
>> message
>> >news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
>> >> Hi,
>> >>
>> >> I've a folder containing PDF files which only allows the
>> >> users to view it (Used adobe security settings to
>> prevent
>> >> changes and printing). Is there a way I can prevent the
>> >> users from emailing these files from the folder as
>> >> attachments ? Any advise would be most appreciated.
>> Thanks.
>> >>
>> >>
>> >
>> >
>> >.
>> >
>>

If they are using Acrobat reader as I said, and the folder is hidden then they cannot even save nor know where to look for this file to send through hotmail.

"Miha Pihler" wrote:

> Security through obscurity is not a very good security. Yes, you can block
> PDF files on your SMTP... but then users will e.g. use hotmail account to
> upload and send out PDF files.
>
> Mike
>
> "Chris Manning" wrote in message
> news:204FDC83-8279-4BA8-98AC-37CECE927BC9@microsoft.com...
> > If users don't send a lot of PDF files in your company, you could block
> > PDF files in your email filter, this will not allow the user to send your
> > files.
> >
> > Or you could simply deny all users write, modify rights to that folder,
> > equip them all with acrobate reader, so that they can't save it to their
> > desktop. Hopefully that will slow them in their tracks. Or better yet,
> > give everyone strictly read only rights, and hide the folder from
> > everyone, then just create a shortcut directly to the file and place it on
> > their desktops or by other means. That will make sure they don't even know
> > where it is.
> >
> > "Ricky" wrote:
> >
> >> Hi,
> >>
> >> I'm still on Windows 2000. Any solutions for this
> >> platform ? Just need to prevent to users from attaching
> >> any files from the mentioned folder to be sent as email.
> >> Adobe acrobat security would only allow me to protect the
> >> files from being modified, cut or print but users can
> >> still email it as attachment files ! Any advise on this ?
> >>
> >> >-----Original Message-----
> >> >Hi, well, yes it is possible but it is not something that
> >> is easily
> >> >achieved. You would need to implement the technology
> >> called Windows rights
> >> >management...
> >> >
> >> >http://www.microsoft.com/windowsserver2003/technologies/ri
> >> ghtsmgmt/default.mspx
> >> >
> >> >Mike
> >> >
> >> >"Ricky" wrote in
> >> message
> >> >news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
> >> >> Hi,
> >> >>
> >> >> I've a folder containing PDF files which only allows the
> >> >> users to view it (Used adobe security settings to
> >> prevent
> >> >> changes and printing). Is there a way I can prevent the
> >> >> users from emailing these files from the folder as
> >> >> attachments ? Any advise would be most appreciated.
> >> Thanks.
> >> >>
> >> >>
> >> >
> >> >
> >> >.
> >> >
> >>
>
>
>

Unless they right click on the shortcut or search the drive for any hidden
files.

"Chris Manning" wrote in message
news:3C4AF084-6F74-47CC-8E0E-F3885E48187B@microsoft.com...
> If they are using Acrobat reader as I said, and the folder is hidden then
they cannot even save nor know where to look for this file to send through
hotmail.
>
> "Miha Pihler" wrote:
>
> > Security through obscurity is not a very good security. Yes, you can
block
> > PDF files on your SMTP... but then users will e.g. use hotmail account
to
> > upload and send out PDF files.
> >
> > Mike
> >
> > "Chris Manning" wrote in
message
> > news:204FDC83-8279-4BA8-98AC-37CECE927BC9@microsoft.com...
> > > If users don't send a lot of PDF files in your company, you could
block
> > > PDF files in your email filter, this will not allow the user to send
your
> > > files.
> > >
> > > Or you could simply deny all users write, modify rights to that
folder,
> > > equip them all with acrobate reader, so that they can't save it to
their
> > > desktop. Hopefully that will slow them in their tracks. Or better yet,
> > > give everyone strictly read only rights, and hide the folder from
> > > everyone, then just create a shortcut directly to the file and place
it on
> > > their desktops or by other means. That will make sure they don't even
know
> > > where it is.
> > >
> > > "Ricky" wrote:
> > >
> > >> Hi,
> > >>
> > >> I'm still on Windows 2000. Any solutions for this
> > >> platform ? Just need to prevent to users from attaching
> > >> any files from the mentioned folder to be sent as email.
> > >> Adobe acrobat security would only allow me to protect the
> > >> files from being modified, cut or print but users can
> > >> still email it as attachment files ! Any advise on this ?
> > >>
> > >> >-----Original Message-----
> > >> >Hi, well, yes it is possible but it is not something that
> > >> is easily
> > >> >achieved. You would need to implement the technology
> > >> called Windows rights
> > >> >management...
> > >> >
> > >> >http://www.microsoft.com/windowsserver2003/technologies/ri
> > >> ghtsmgmt/default.mspx
> > >> >
> > >> >Mike
> > >> >
> > >> >"Ricky" wrote in
> > >> message
> > >> >news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
> > >> >> Hi,
> > >> >>
> > >> >> I've a folder containing PDF files which only allows the
> > >> >> users to view it (Used adobe security settings to
> > >> prevent
> > >> >> changes and printing). Is there a way I can prevent the
> > >> >> users from emailing these files from the folder as
> > >> >> attachments ? Any advise would be most appreciated.
> > >> Thanks.
> > >> >>
> > >> >>
> > >> >
> > >> >
> > >> >.
> > >> >
> > >>
> >
> >
> >

If a user is told not to email the files, and these actions are taken to stop them from doing so, and they still do it, disiplinary action should be taken.

"Eric Chamberlain, CISSP" wrote:

> Unless they right click on the shortcut or search the drive for any hidden
> files.
>
> "Chris Manning" wrote in message
> news:3C4AF084-6F74-47CC-8E0E-F3885E48187B@microsoft.com...
> > If they are using Acrobat reader as I said, and the folder is hidden then
> they cannot even save nor know where to look for this file to send through
> hotmail.
> >
> > "Miha Pihler" wrote:
> >
> > > Security through obscurity is not a very good security. Yes, you can
> block
> > > PDF files on your SMTP... but then users will e.g. use hotmail account
> to
> > > upload and send out PDF files.
> > >
> > > Mike
> > >
> > > "Chris Manning" wrote in
> message
> > > news:204FDC83-8279-4BA8-98AC-37CECE927BC9@microsoft.com...
> > > > If users don't send a lot of PDF files in your company, you could
> block
> > > > PDF files in your email filter, this will not allow the user to send
> your
> > > > files.
> > > >
> > > > Or you could simply deny all users write, modify rights to that
> folder,
> > > > equip them all with acrobate reader, so that they can't save it to
> their
> > > > desktop. Hopefully that will slow them in their tracks. Or better yet,
> > > > give everyone strictly read only rights, and hide the folder from
> > > > everyone, then just create a shortcut directly to the file and place
> it on
> > > > their desktops or by other means. That will make sure they don't even
> know
> > > > where it is.
> > > >
> > > > "Ricky" wrote:
> > > >
> > > >> Hi,
> > > >>
> > > >> I'm still on Windows 2000. Any solutions for this
> > > >> platform ? Just need to prevent to users from attaching
> > > >> any files from the mentioned folder to be sent as email.
> > > >> Adobe acrobat security would only allow me to protect the
> > > >> files from being modified, cut or print but users can
> > > >> still email it as attachment files ! Any advise on this ?
> > > >>
> > > >> >-----Original Message-----
> > > >> >Hi, well, yes it is possible but it is not something that
> > > >> is easily
> > > >> >achieved. You would need to implement the technology
> > > >> called Windows rights
> > > >> >management...
> > > >> >
> > > >> >http://www.microsoft.com/windowsserver2003/technologies/ri
> > > >> ghtsmgmt/default.mspx
> > > >> >
> > > >> >Mike
> > > >> >
> > > >> >"Ricky" wrote in
> > > >> message
> > > >> >news:1bdeb01c451c2$f1af4f80$a501280a@phx.gbl...
> > > >> >> Hi,
> > > >> >>
> > > >> >> I've a folder containing PDF files which only allows the
> > > >> >> users to view it (Used adobe security settings to
> > > >> prevent
> > > >> >> changes and printing). Is there a way I can prevent the
> > > >> >> users from emailing these files from the folder as
> > > >> >> attachments ? Any advise would be most appreciated.
> > > >> Thanks.
> > > >> >>
> > > >> >>
> > > >> >
> > > >> >
> > > >> >.
> > > >> >
> > > >>
> > >
> > >
> > >
>
>
>